A workflow is a process by which your content item passes from initiation to content item. We’ll explore the power of workflows in Prepr with you.
- To do
When you create a new content item, it is first set to status 'to do'. This means that you have yet to start work on this content item. 'To do' content items are typically items in which raw text has been entered and many fields are missing. You can save content items with this status, even if 'required' fields have not been entered.
- In progress
The moment the content item is further compiled by you or your team, the status is 'in progress'. The content item is built and all fields are now filled with the correct content. You can save content items with this status, even if 'required' fields have not been entered.
The content item is almost finished and needs a final check. You set the content item to 'review'. If someone else has to review your work, you can assign this content item to someone else (see also: 'assignees'). You can save content items with this status, even if 'required' fields have not been entered.
The content item is finished and does not need any further adjustments. The content is ready to be published. You can only save content items with the status 'done' if all 'required' fields have been entered.
Content items for which the archive time has expired are automatically given the 'archived' status. You can also manually set a content item to 'archived' if it is no longer relevant to your content strategy. All engagement data of this content item remains available with this status.
You can assign content items to a user and filter the content item list by assignee, making it easier to focus on the items you need to work on. To assign a content item, or change the assignee, choose 'assignee' in the content item sidebar. You can assign the content item to yourself as well as to one other user.
To get a clear overview of all content items that have been assigned to a specific user, you can filter the content item list by the assignee. Click on the user for whom you want to see all content items. Select 'Assigned to me' if you want to see all content items that you have to work with yourself.
It is currently not possible to collaborate with several people in a content item ( see our roadmap). When another Prepr user starts working in the same content item as you, this will be visible above the save button.